Bill Text: NJ A2408 | 2010-2011 | Regular Session | Introduced
Bill Title: Ruduces number of reports and publications printed by State; provides for most to be available primarily on Internet; requires notice of availability of reports and publications.*
Spectrum: Moderate Partisan Bill (Democrat 6-1)
Status: (Introduced - Dead) 2011-12-12 - Reported as an Assembly Committee Substitute and Referred to Assembly Appropriations Committee [A2408 Detail]
Download: New_Jersey-2010-A2408-Introduced.html
Sponsored by:
Assemblyman MATTHEW W. MILAM
District 1 (Cape May, Atlantic and Cumberland)
Assemblyman NELSON T. ALBANO
District 1 (Cape May, Atlantic and Cumberland)
SYNOPSIS
Provides that reports and publications produced by State be primarily available on Internet, provides for notice of availability of reports and publications.
CURRENT VERSION OF TEXT
As introduced.
An Act concerning reports and publications produced by the State and its agencies, amending various parts of the statutory law, supplementing chapter 14 of Title 52 of the Revised Statutes, and repealing R.S.52:14-21 and R.S.52:14-22.
Be It Enacted by the Senate and General Assembly of the State of New Jersey:
1. (New section) All reports and publications produced by the State, or any agency of the State, that are to be submitted to the governor or the Legislature, or made available to the public, shall be posted on the Internet in lieu of printing and distributing copies. A notice of availability of the report or publication shall be distributed to the governor, the Legislature, the State Library, and the Division of Archives and Records Management in the Department of State, as the case may be.
Upon receiving notice of availability of a report or publication, an individual who is unable to access the document on the Internet may view a printed copy from the originating agency in a depository library.
The provisions of this section shall not apply to publications produced pursuant to section 7 of P.L.1968, c.410 (C.52:14B-7).
2. R.S.52:14-18 is amended to read as follows:
52:14-18. Except as otherwise expressly provided by law, all boards, commissions, institutions, departments, state officers and other persons required by law to present an annual report to the governor or to the legislature, shall make report as of the thirtieth day of June annually, and shall [present the same in writing] complete the report and provide notice that it is available to the governor on or before the thirtieth day of November [, to the end that the same may be examined by the state librarian and speedily prepared for printing if approved for that purpose when so required by section 52:14-20 of this title].
Any officer, commissioner or other person who shall fail to deliver his report on or before the thirtieth day of November shall, as a penalty, forfeit one-half his salary or compensation from the thirtieth day of November until the time when such report shall be so presented, and such forfeited compensation shall be withheld by the comptroller and treasurer.
(cf: R.S.52:14-18)
3. R.S.52:14-19 is amended to read as follows:
52:14-19. All boards, commissions and officers of the State required by law, joint resolution, or otherwise to report to the Governor or Legislature upon any matter whatever, shall, unless otherwise specially directed, [make and deliver] complete the report at least 10 days previous to the first day of January next following the date of their appointment, and [if printed, it] notice of the availability of the report shall be delivered to the Legislature , Governor, State Library, and the Division of Archives and Records Management in the Department of State on the first day of the session.
This section shall not apply to the annual reports of State boards, commissions, institutions, departments or officers.
(cf: P.L.1991, c.164, s.1)
4. Section 2 of P.L.1991, c.164 (C.52:14-19.1) is amended to read as follows:
2. Notwithstanding any other law to the contrary, all boards, commissions, institutions, departments, agencies, State officers and employees and other persons required by law to make available, submit, forward, or otherwise transmit to the Legislature or to the members of the Legislature a report, study, survey, publication or other document shall, in lieu of distributing a copy thereof to each member, meet this requirement of law by: a. preparing the document for examination and approval in the manner provided by law; and, b. submitting [one copy] notice of availability of the approved document to the President of the Senate, [one copy to the] Speaker of the General Assembly and [five copies to] the Director of Public Information in the Office of Legislative Services. The Director of Public Information shall submit to the Secretary of the Senate, the Clerk of the General Assembly and the members of the Legislature a notice containing the title of the document and the name of the agency issuing the document, that notice to be distributed to the members in the same manner as provided for the distribution of transcripts of public hearings. A copy of any such document shall be made available to any member of the Legislature upon request, or pursuant to such procedures as may be provided by the respective Houses of the Legislature.
This section shall not apply to any reporting requirements or procedures specified in the State Constitution, nor to any information required by law to be submitted to the Legislative Counsel, State Auditor, Legislative Budget and Finance Officer, the Joint Budget Oversight Committee, or the Joint Legislative Committee on Ethical Standards.
(cf: P.L.1991, c.164, s.2)
5. R.S.52:14-24 is amended to read as follows:
52:14-24. The custodian of the state house shall, under the direction and control of the state house commission, cause to be [bound in plain and substantial binding so many of the printed copies of] made available on the Internet, and give notice to the State Library and the Division of Archives and Records Management in the Department of State of, the various official reports and legislative documents as the state house commission shall direct [, which bound copies shall be distributed by the custodian as follows:
a. To the librarian of the congressional library at Washington, four copies.
b. To the librarians of the theological seminaries at Princeton and New Brunswick, each one copy.
c. To the state librarian, twenty copies.
d. The remainder shall be distributed as the state house commission shall direct].
(cf: R.S.52:14-24)
6. R.S.52:14-25 is amended to read as follows:
52:14-25. There shall be distributed, [at the expense of the state, to each of the free public libraries and to each of the incorporated historical societies in the counties of the state] by the originating State agency to the State Library and the Division of Archives and Records Management in the Department of State, one [copy] notice of the availability of every report, testimony, pamphlet or other publication printed or published by or under the direction of the state, or any officer thereof [, and also one copy of any publication purchased by or under the direction of the state for distribution].
(cf: R.S.52:14-25)
7. R.S.52:14-25.1 is amended to read as follows:
52:14-25.1. All State
officers, departments and commissions or committees issuing annual reports or
special reports required by law to be submitted to the Governor or to the
Legislature of this State [,
where such reports are printed, mimeographed or otherwise mechanically
reproduced,]
shall [file with] provide one electronic
copy, one print copy and notice of availability to the New Jersey State
Library for [general
reference use] permanent
public access and preservation in said library and [for exchange purposes at
least 75 copies of each of such printed, mimeographed or otherwise mechanically
reproduced reports, and in those cases where such reports are made in
typewritten form and not subsequently printed, mimeographed or otherwise mechanically
reproduced shall file in the State Library for general reference use at
least one each of such typewritten reports]
forty copies for the depository library program. In addition, one
copy in electronic format and one print copy shall be provided to the Division
of Archives and Records Management for permanent retention. Each agency shall
provide a designated contact known to the State Library and to the Division of
Archives
and Records Management in the Department of State.
(cf: P.L.1967, c.162, s.1)
8. R.S.52:14-25.2 is amended to read as follows:
52:14-25.2. State officers, departments, commissions or committees issuing from time to time serial or other publications of a general informational character other than annual or special reports[, where such publications are printed, mimeographed or otherwise mechanically reproduced for public distribution,] shall [file in] provide one electronic copy, one print copy and notice of availability to the State Library for permanent [reference use] public access and preservation and [for exchange purposes at least 75 copies of each of such publications, and in those cases where such serials or other publications are not printed, mimeographed or otherwise mechanically reproduced but are issued in typewritten form, shall file in the State Library for general reference use at least one each of such typewritten publications] forty copies for the depository library program. Each agency shall provide a designated contact known to the State Library and to the Division of Archives and Records Management in the Department of State.
(cf: P.L.1967, c.162, s.2)
9. (New section) The New Jersey State Library, in consultation with the Division of Archives and Records Management in the Department of State, shall promulgate regulations for the submission of State government reports and publications intended for permanent public access to effectuate the purposes of this act, P.L. , c. (pending before the Legislature as this bill). The Division of Archives and Records Management, in consultation with the New Jersey State Library, shall formulate standards, procedures, and rules for the creation of State government publications in electronic form for preservation and retention purposes, with the approval of the State Records Committee.
10. R.S.52:14-21 and 52:14-22 are repealed.
11. This act shall take effect immediately.
statement
This bill requires that the reports and publications produced by the State or its agencies to be submitted to the Governor or the Legislature, or to be made available to the public, be posted on the Internet in lieu of printing and distributing copies. The bill provides that an individual who is unable to access a State document made available to the public on the Internet may view a printed copy of the document in a depository library.
The bill provides that notice of the availability of a report or publication will be distributed to the Governor or the Legislature, the State Library and the Division of Archives and Records Management in the Department of State, as appropriate. In the case of reports and publications to be made available to the public, the State Library and the Division of Archives and Records Management will receive notice of the availability of the document and an electronic copy, as well as a certain number of print copies for permanent public access and the depository library program. The New Jersey State Library, in consultation with the Division of Archives and Records Management in the Department of State, is to promulgate regulations for the submission of State government reports and publications intended for permanent public access. The Division of Archives and Records Management, in consultation with the New Jersey State Library, is to formulate standards, procedures, and rules for the creation of State government publications in electronic form for preservation and retention purposes, with the approval of the State Records Committee.
The provisions of this bill will not apply to the publication of the New Jersey Administrative Code and the New Jersey Register.
