Bill Text: WV SB726 | 2024 | Regular Session | Introduced
Bill Title: Moving functions of Information Services and Communications Division into Office of Technology
Spectrum: Partisan Bill (Republican 2-0)
Status: (Engrossed) 2024-02-29 - To House Government Organization [SB726 Detail]
Download: West_Virginia-2024-SB726-Introduced.html
FISCAL NOTE
2024 REGULAR SESSION
Introduced
Senate Bill 726
By Senator Swope
[Introduced February 8, 2024; referred
to the Committee on Government Organization; and then to the Committee on Finance]
A BILL to amend and reenact §5A-6-1, §5A-6-3, and §5A-6-4 of the Code of West Virginia, 1931, as amended; and to repeal §5A-7-1, §5A-7-2, §5A-7-3, §5A-7-4, §5A-7-4a, §5A-7-5, §5A-7-6, §5A-7-7, §5A-7-8, §5A-7-9, §5A-7-10, and §5A-7-11 of said code, all relating to combining the Information Services and Communications Division with the West Virginia Office of Technology; transferring funds from the Information Systems and Communications Division to the Office of Technology; closing funds and transferring unexpended balances; authorizing the Chief Information Officer to conduct requisition reviews; authorizing the Chief Information Officer to collect a fee for services provided to other public bodies; authorizing the Chief Information Officer to provide guidance and technology to support electronic data retention; and requiring the Chief Information Officer to provide mail service for state spending units.
Be it enacted by the Legislature of West Virginia:
ARTICLE 6. OFFICE OF TECHNOLOGY
§5A-6-1. Findings and purposes.
The Legislature finds and declares that information technology is essential to finding practical solutions to the everyday problems of government and that the management goals and purposes of government are furthered by the development of compatible, linked information systems across government. Therefore, it is the purpose of this article to create The Office of Technology is hereby continued as an integral part of the Department of Administration, the Office of Technology for the purpose of establishing and developing information technology services for state agencies and promulgating information technology standards. with the authority The Office of Technology is authorized to advise and make recommendations to all state spending units on their state information systems and to have the authority to oversee coordination of the state's technical infrastructure. Beginning July 1, 2024, the Information Services and Communications Division created under the Department of Administration is hereby dissolved and its functions assumed by the West Virginia Office of Technology.
§5A-6-3. Office of Technology; Chief Information Officer; appointment and qualifications; continuation of special fund funds.
(a) The Office of Technology is created continued within the Department of Administration, to be led by a Chief Information Officer, who shall be appointed by and serve at the will and pleasure of the Governor. The Chief Information Officer shall have knowledge in the field of information technology, experience in the design and management of information systems, and an understanding of the special demands upon government with respect to budgetary constraints, the protection of privacy interests, and federal and state standards of accountability.
(b) There is hereby continued in the State Treasury a special account to be known as the Chief Technology Officer Administration Fund. All fees collected by the Chief Information Officer pursuant to this article shall be deposited into the fund. Expenditures from the fund shall be made by the Chief Information Officer for the purposes set forth in this article and are not authorized from collections but are to be made only in accordance with appropriation by the Legislature and in accordance with the provisions of §12-3-1 et seq. of this code and upon the fulfillment of the provisions set forth in §11B-2-1 et seq. of this code: Provided, That the provisions of §11B-2-18 of this code do not operate to permit expenditures in excess of the spending authority provided by the Legislature.
(b) On July 1, 2024, the Department of Administration - Information Services and Communications - Information Services and Communication Fund, created in the State Treasury by the former §5A-7-10 of this code shall be transferred to the Department of Administration - Office of Technology. The Department of Administration - Information Services and Communications - Information Services and Communications Fund shall be a special revolving fund, consisting of funds received for services provided pursuant to this Article and Articles 6B and 6C of this Chapter. Expenditures from the fund shall be made from collections by the Chief Information Officer for the purposes set forth in this article. Any balance remaining in the special revenue account at the end of any fiscal year shall be reappropriated to the next fiscal year.
(c) On July 1, 2024, the Department of Administration - Chief Technology Officer - Chief Technology Officer Administration Fund, created in the State Treasury by §5A-6-3 of this code shall be closed, and any unexpended balance remaining shall be transferred to the Department of Administration - Office of Technology - Information Services and Communications Fund.
(d) On July 1, 2024, the Telecommunications Services Payment and Reserve Fund, created in §5A-7-4a of this code, shall be closed and any unexpended balance shall be transferred to the Department of Administration - Office of Technology - Information Services and Communications Fund.
§5A-6-4. Powers and duties of the Chief Information Officer generally.
(a) With respect to all state spending units the Chief Information Officer may:
(1) Establish information technology governance to align technology management with departmental and agency business goals, including, but not limited to:
(A) Standards necessary to support a unified approach to information technology across the totality of state government, thereby assuring that the citizens and businesses of the state receive the greatest possible security, value, and user experience from investments made in technology;
(B) Standards relating to the exchange, acquisition, storage, use, sharing, and distribution of data;
(C) Standards for the connectivity, interoperability, and continuity of technology for government operations in times of disaster or emergency;
(2) Evaluate all information technology requisitions for compatibility with established information technology governance, including evaluation of the economic justification, system design and suitability.
(2) (3) Develop a mechanism for identifying those instances where information systems should be linked and information shared, while providing for appropriate limitations on access and the security of data;
(4) Broker contracts for or deliver directly information technology and technology services in support of state spending units: Provided, That other public bodies may utilize information technology and technology services offered by the Chief Information Officer with approval;
(3) (5) Create new technologies to be used in government, convene conferences, and develop incentive packages to encourage the utilization of technology;
(4) (6) Charge a fee to the state spending units and other public bodies for services provided under the provisions of this article or Articles 6B or 6C of this Chapter;
(5) (7) Periodically evaluate the feasibility of subcontracting information technology resources and services, and to subcontract only those resources that are feasible and beneficial to the state;
(6) (8) Develop job descriptions and qualifications necessary to perform duties related to information technology as outlined in this article;
(7) (9) Provide information technology related training to facilitate efficient use of state technology resources;
(8) (10) Submit resource and support requests to the federal government to support technology or cyber security initiatives or programs;
(9) (11) Engage in any other activities as directed by the Governor; and
(10) (12) Promulgate legislative rules, in accordance with the provisions of §29A-3-1 et seq. as may be necessary to standardize and make effective the administration of the provisions of this article.
(b) With respect to executive agencies, the Chief Information Officer may:
(1) Develop a unified and integrated structure for information systems for all executive agencies;
(2) Establish, based on need and opportunity, priorities and timelines for addressing the information technology requirements of executive agencies;
(3) Draw upon staff of other executive agencies for advice and assistance in the formulation and implementation of administrative and operational plans and policies;
(4) Recommend to the Governor transfers of equipment and human resources from any executive agency for the most effective and efficient uses of the fiscal resources of executive agencies to modernize information technology investments;
(5) Provide guidance and services where feasible to support proper cleansing of electronic data; and
(6) Develop an information technology recycling program to redistribute or reuse properly cleansed technology equipment. Transfers and disposal of information technology equipment are specifically exempt from the surplus property requirements enumerated in §5A-3-43, §5A-3-44, §5A-3-45, and §5A-3-46 of this code; and
(7) Provide guidance and services to support data retention and electronic discovery of executive agency data in compliance with agency data retention policies and directives: Provided, That executive agencies communicate such requirements.
(c) The Chief Information Officer may employ the personnel necessary to carry out the work of the Office of Technology and may approve reimbursement of costs incurred by employees to obtain education and training.
(d) The Chief Information Officer may oversee telecommunications services used by state spending units for the purpose of maximizing efficiency to the fullest possible extent including auditing telecommunications services and usage and negotiation of telecommunications contracts.
(e) The Chief Information Officer shall provide central mail services during regular business hours for state spending units. All state spending units having their offices in the capitol, except the legislative branch of government, shall dispatch all mail through the central mailing office: Provided, That mail prepared after gathering time and mail for special handling may be posted without utilizing the central mailing office upon approval of the Chief Information Officer. The Chief Information Officer is authorized to make such expenditures as necessary to process and presort all outgoing mail or to enter contracts to supply the service.
(e) (f) The Chief Information Officer may convene and chair an advisory committee made up of a representative from each of the departments as identified in §5F-1-2 of this code, and any other members deemed necessary by the Chief Information Officer to provide advice and recommendations on technology issues for state agencies.
ARTICLE 7. INFORMATION SERVICES AND COMMUNICATIONS DIVISION.
§5A-7-1. Definitions.
[Repealed.]
§5A-7-2. Division created; purpose; use of facilities; rules and regulations.
[Repealed.]
§5A-7-3. Director; appointment and qualifications.
[Repealed.]
§5A-7-4. Powers and duties of division generally; professional staff; telephone service.
[Repealed.]
§5A-7-4a. Payment of legitimate uncontested invoices for telecommunications services; procedures and powers of the Information and Communications Division and Secretary of Administration.
[Repealed.]
§5A-7-5. Control over central mailing office.
[Repealed.]
§5A-7-6. Central mailing office employees.
[Repealed.]
§5A-7-7. Central mailing office responsibilities.
[Repealed.]
§5A-7-8. Use of the central mailing office.
[Repealed.]
§5A-7-9. Preparation of mail for special rates.
[Repealed.]
§5A-7-10. Special fund created; payments into fund; charges for services; disbursements from fund.
§5A-7-11. Confidential records.
[Repealed.]
NOTE: The purpose of this bill is to move the essential functions of the Information Services and Communications Division into the Office of Technology.
Strike-throughs indicate language that would be stricken from a heading or the present law and underscoring indicates new language that would be added.
